Do you keep contact information in several different places such as an email program, address book and a Rolodex? Or maybe you have a stack of business cards and scraps of paper with numbers written on them? Keeping numbers and addresses in all these places can be frustrating and confusing, not to mention a BIG time waster when you need to find a number fast.
Put an end to this craziness by creating a Contact Information List. A Contact Information List helps you by keeping all of your contact information in one convenient place.
The easiest way to create your Contact List is by using an Excel spreadsheet. Using Excel makes entering and changing information fast and easy. Once you add a contact or make a change, just print out a new list.
Initially, it does take some time to set up a list. However, once it is done it is so much easier to maintain than an address book. Plus, you can use it to print labels for Christmas cards and letters. What a time saver that is!
Here is a step-by-step guide on how to set up your list: How to Set Up a Mailing List in Excel.
Here are some columns you may want to include in your Contact List:
- Last Name
- First Name
- Address 2
- Home Number
- Cell Number
- Work Number
- Fax Number
Once you have completed your Contact Information List in Excel, make sure you backup your information on a CD or an external drive. And remember to back it up when you make changes. It would be really bad if you lost all your contact information to a computer crash!